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Sumner-Fredericksburg School District



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Student Google Account Information

Google Apps for Education Information and Permission Form
The Sumner-Fredericksburg Community School District utilizes Google Apps for Education with students, teachers, and staff. This document addresses some questions parents may have and provides the opportunity to grant or deny permission for their child to use the Google Apps.


Why use Google Apps for Education?

  • To provide students with access to current technology applications and free tools designed for collaboration with other students and teachers
  • To give students the ability to work on their documents both in school and at home - anytime and anywhere from any Internet connected device
  • To help students work collaboratively, engage in peer-editing of documents, and publish for a wider audience within the Sumner-Fredericksburg Community School District
  • To facilitate “paperless” transfer of work between students and teachers
  • To provide adequate long-term storage space for student work
  • A potential cost savings in terms of software licensing and document storage

How are the Sumner-Fredericksburg Community School District and Google linked together?
The Google agreement with the Sumner-Fredericksburg Community School District provides access to Google applications and storage. While Google hosts these services off-site, the District maintains the ability to manage users, groups, and settings, much like other locally hosted systems. This means that the District can grant or remove user access and control other settings to ensure a safe, secure collaboration environment for all users.


What personal student information and student education records will be stored in Google Apps for Education?
The terms of the Google contract with the Sumner-Fredericksburg Community School District mandate that we must have parental permission for the use of Google Apps for Education for children under the age of 13. On the Google permission form that parents are asked to acknowledge, it states that information about my child will be collected and stored electronically. Google does not request any personal information from students and the District does not provide personal student data (ex. birthdate, address, phone number, grades, test scores) to Google. That information resides in the Sumner-Fredericksburg student information system and is neither stored nor available to Google.


The acknowledgement also states that my student's education records stored in Google Apps for Education may be accessible to someone other than my student and the Sumner-Fredericksburg Community School District. Examples of student education records in Google are assignments, notes, calendars, and projects created by the student.


Students 13 years of age and older who are enrolled at Sumner-Fredericksburg High School will be given access to Google Apps automatically.

How are students identified in Google Apps for Education?
Students will log in using the following pattern:

Username: graduation year (last 2 digits), full first name, last initial @sfcougars.k12.ia.us
Password: an eight character password randomly generated by the Sumner-Fredericksburg Community School District
Example: Josiah Chapman, a member of the class of 2025 has a username of 25josiahc@sfcougars.k12.ia.us
If the username pattern produces duplicate usernames, additional letters of the last name will be added until the username is unique. In no case will the username contain a student’s entire first and last names.

What services will be enabled for students in Google Apps for Education?
Initially, students in 2nd grade and below will have suspended accounts. They will not have access to Google Apps at this time. Other services will be made available with various limitations depending on grade level.

  1. Calendar service - on for all grades with active (unsuspended) accounts
  2. Google Drive (Docs)
    1. Grades K-2 - service is unavailable
    2. Grades 3-8 - sharing within the sfcougars.k12.ia.us domain only - they can share with fellow students and teachers but cannot share with users outside of the school, nor can a document from another domain be shared with them.
    3. Grades 9-12 - unlimited sharing within and outside the domain.
  3. Gmail
    1. Grades K-5 - service is unavailable unless requested by teachers. If requested students will be able to send and receive email only from other members of their grade and their teachers.
    2. Grades 6-8 - email is allowed only within the sfcougars.k12.ia.us domain - they can send and receive email only if it is to or from someone with an account in our domain.
    3. Grades 9-12 - unlimited access to the service
  4. Contacts
    1. Grades K-5 - service is unavailable.
    2. Grades 6-12 - service is available
  5. Google Classroom
    1. Grades K-5 - service is unavailable unless requested by teachers.
    2. Grades 6-12 - service is available
  6. Google Groups
    1. Grades K-8 - service is unavailable.
    2. Grades 9-12 - service is available
  7. Google Talk/Google Hangouts
    1. Grades K-8 - service is unavailable.
    2. Grades 9-12 service is available if required by a specific class.
  8. Google Sites
    1. Grades K-12 - service is unavailable unless requested by a teacher for a class project.

Other information

  • Student use of the Google Apps account follows the expectations and disciplinary action outlined in the Acceptable Use Policy and/or Student Handbooks.
  • The District maintains the right to immediately suspend an account if there is reason to believe that violations of the law and/or District policies have occurred.
  • The District reserves the right to access the user’s Google account at will when deemed appropriate by administrators or technology staff.
  • Students should never share their login information with anyone including school personnel.
  • Technology use in the Sumner-Fredericksburg Community School District is governed by federal laws including:
    • Children's Online Privacy Protection Act (COPPA)

COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. By default, advertising is turned off for Sumner-Fredericksburg Community School District’s presence in Google Apps for Education. No personal student information is collected for commercial purposes. This permission form allows the school to act as an agent for parents in the collection of information within the school context. The school's use of student information is solely for education purposes. More information is available here: http://www.ftc.gov/privacy/coppafaqs.shtm

  • Family Educational Rights and Privacy Act (FERPA)


FERPA protects the privacy of student education records and gives parents the rights to review student records. Under FERPA, schools may disclose directory information but parents may request the school not disclose this information. More information is available here: http://www.ed.gov/policy/gen/guid/fpco/ferpa


For more information about Google's Privacy Policy go to this address: https://edu.google.com/k-12-solutions/privacy-security/?modal_active=none